Tempe, AZ

Sunlight provided assistance with the development of this policy.

RESOLUTION NO. R2017.42

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMPE, ARIZONA, AUTHORIZING THE MAYOR TO ESTABLISH AN OPEN DATA PROGRAM, INCLUDING AN OPEN DATA POLICY AND OPEN DATA PORTAL, AND AUTHORIZING THE CITY MANAGER TO IMPLEMENT AN OPEN DATA PROGRAM.

WHEREAS, the City of Tempe is committed to Open Government, favoring civic engagement, participation, transparency, and collaboration with the people of the City and its stakeholders; and

WHEREAS, much of the data collected and generated by, or for, the City are stored within each department and are not cataloged, impeding the ability to aggregate, analyze and synthesize it to better allocate public resources and support data driven decision making across all departments; and

WHEREAS, the City is committed to managing data generated by, or for, the City as a valuable public asset; and

WHEREAS, access to public information promotes a higher level of civic engagement and allows citizens to provide valuable feedback to government officials regarding local issues; and

WHEREAS, by publishing standardized data and metadata in machine readable formats the City seeks to encourage innovation and economic opportunity for individuals and companies that benefit from the knowledge generated by Open Data or that develop applications and tools to collect, organize and share public records data in innovative ways; and

WHEREAS, in commitment to Open Government, the City will consider public information to be open by default and will proactively publish data and metadata, consistent with relevant public records law; and

WHEREAS, information technologies, including web-based and other Internet applications and services, are an essential means for Open Government, and good government generally; and WHEREAS, adoption of an Open Data Policy will encourage the proactive provision of information currently sought through Public Records Law requests, saving the City time and money; and

WHEREAS, the protection of privacy, confidentiality and security will be maintained as a paramount priority, while also advancing the government’s transparency and accountability through open data.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF TEMPE, ARIZONA, as follows:

The Mayor of the City of Tempe is hereby authorized to establish an Open Data Program, including an Open Data Policy and Open Data Portal, and authorizing the City Manager to implement an Open Data Program.

1. The City of Tempe shall establish an Open Data Program to advance the timely and consistent publication of publically releasable information as open data in compliance with Arizona law and applicable retention schedules.

2. The City of Tempe Chief Technology Officer and Open Data Manager, working with City Departments, are authorized to develop and issue a Tempe Open Data Policy that includes standards for the format and publishing of releasable City data; guidance on accessibility, re-use and metadata standards; and guidance on the classification of data as public, protected or sensitive.

3. The City of Tempe Chief Technology Officer and Open Data Manager are authorized to develop and implement an Open Data Portal where City Departments will publish their open data sets in accordance with applicable law, and standards and guidelines provided in the Open Data Policy, to the extent such data sets are determined to be appropriate for public disclosure.

4. The City of Tempe’s Internal Services Director and Chief Technology Officer, in consultation with City departments, are hereby authorized to issue a City of Tempe Protected Data Policy applicable to nonpublic data, or records not subject to disclosure, such as health data, educational records and other protected data. The policy shall provide guidance on security and other controls to safeguard Protected Data; guidelines for compliance with legal or other rules requiring the sharing of Protected Data with authorized parties; and provide a method to ensure approval by the Tempe City Attorney’s Office to confirm Protected Data is only disclosed in accordance with the Policy and as legally required.

5. The City of Tempe Chief Technology Officer, Open Data Governance Committee and Open Data Manager are authorized to regularly consult with experts, thought leaders and key stakeholders for the purpose of exploring options for the implementation of policies and practices arising under or related to this Resolution.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF TEMPE, ARIZONA, this 23 day of February, 2017.

Mark W. Mitchell, Mayor

ATTEST: Brigitta M. Kuiper, City Clerk

APPROVED AS TO FORM: R. Baumann, City Attorney